Microsoft 365

It’s time to consider Microsoft 365 for Records Management

Two people standing in front of filing cabinets

In the last five years, the world of records management has rapidly shifted. Data protection laws have gotten tighter around the world – and the penalties for poor retention and deletion practices are only growing.

In Europe and the UK, the passage of the GDPR in 2018 began a sea change in the way companies manage sensitive information. The spirit of the law was clear: The days of getting away with sloppy data protection are over. This is particularly the case for public sector organisations, many of whom already had to grapple with stringent compliance standards from regulations like the Public Records Act.

Today, many organisations are looking for a tool that can solve their retention and records management woes once and for all. For that, you need a modern, cloud-based electronic document and records management system (EDRMS).

And you may be surprised to find that solution already waiting at your fingertips…

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Microsoft Viva Engage – the new platform for communities and conversations within Microsoft Teams

Two people looking at Microsoft tablet

Going into 2020, many business leaders were sceptical about remote working, fearing the impact that doing so would have on productivity. But the work from home ‘experiment’ that the pandemic brought has proved to be far more successful than many predicted.

Collaborative technologies like Microsoft Teams, and now Microsoft Viva, have played a vital role in making remote working a viable option for so many organisations, letting teams stay connected digitally, despite being apart physically.

Viva is Microsoft’s new approach to ensuring businesses can provide a consistently good employee experience, while enabling remote and hybrid work. Part of the drive behind Viva is an acknowledgement of the need to help workers stave off the isolation and loss of connection that can occur with these new ways of working. It is also helping business leaders safeguard the mental health of their workers by providing a full picture of how people across their organisation are working, thereby allowing them to tackle the warning signs of stress and burnout before they become a problem.

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How labelling and retention with Microsoft 365 protects your critical information

A graphic depicting a hand holding cloud files

As organisations become increasingly reliant on cloud technology to carry out key day-to-day business, the amount and complexity of data is naturally growing in tandem. Fortunately, Microsoft 365 is now fully-equipped with the tools to ensure your organistaion’s critical data can be kept secure and compliant.

Effectively managing data

There is so much critical information that businesses now need to stay on top of – no longer just good old-fashioned email and documents, but also a multitude of Teams chats, files shared in SharePoint sites and more. This growth in shared information is critical to collaboration, and is paying off with increased operational efficiency.

But it creates a new level of risk for organisations that need to keep up-to-date with ever-evolving industry regulations and internal policies that require content to be preserved for a certain amount of time.

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Can SharePoint Online replace third-party records management tools?

Records management solutions – such as Objective and Meridio – have earned their place in IT leaders’ software arsenals, providing valuable functionality to businesses and ensuring compliance to the letter with industry regulations, key standards and legislation.

However, with the volume of compliance requirements increasing, businesses tightening their belts, and traditional records management platforms getting long in the tooth, many organisations are now investigating alternative methods of modernising their records management capability.

The good news is that there is now an alternative to those legacy platforms. The even better news is that, if your organisation uses Microsoft 365 enterprise licences, you’re likely already equipped with the tools you need, ready to be configured.

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What is Microsoft Purview? 18 data governance and compliance services brought together under one banner

What is Microsoft Purview?

Microsoft Purview is the new name for the software giant’s suite of data governance and data compliance products and services.

What does Microsoft Purview do?

Microsoft Purview incorporates 18 existing Azure Purview products, plus a large swathe of Microsoft 365 services such as Records Management, Office 365 Data Loss Prevention and Microsoft 365 Compliance Center.

Microsoft has launched Microsoft Purview, a new umbrella brand which covers its data governance and data compliance range of products and services.

It’s likely that any new Microsoft products in this space will also be brought into the Microsoft Purview brand. Microsoft views Purview as “a unified data governance service that helps you manage and govern your on-premises, multi-cloud, and software-as-a-service (SaaS) data”.

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Using Microsoft Teams as a Platform

Here’s another chance to see our webinar from 2021 on taking Microsoft Teams beyond just meetings and chat.

Using ‘Teams as a platform’ means enabling features throughout Teams that will help you and your colleagues to get more done. Our expert will show you how to extend the Teams platform by using App Templates, and demo how you can integrate Power Platform features using Dataverse for Teams.

Watch the full session recording below and don’t forget to check out our upcoming webinars for more Microsoft 365 insights throughout the year.

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Smart business process automation with AI and Power Automate

Here’s a chance to see our popular webinar from 2021 on Microsoft Power Automate. Discover how AI can take the tedium out of repetitive business tasks, freeing your team up to deliver higher-value work and get more done.

In this expert-led webinar, we introduce Microsoft Power Platform’s robotic process automation functionality. Live demos show you how easy it is to automate tasks with Power Automate and AI Builder.

Watch the full session recording below and don’t forget to check out our upcoming webinars for more Microsoft 365 insight throughout the year.

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