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Protecting sensitive information is important in any organisation, and can be business-critical to some. Up to this point, sensitivity labelling has been available in Office apps – like Word and PowerPoint – through an external plugin, the Azure Information Protection (AIP) client.
Now, Microsoft have brought this functionality into the apps themselves, making the process of labelling sensitive files easier than ever. A new Sensitivity button on the Office ribbon lets you select a sensitivity label to apply to the current document. Labels are pulled in from your organiastion’s Office 365 Security and Compliance Centre, meaning they can all be managed centrally.
We’ve been waiting a while for sensitivity labels to be properly integrated into Office apps, and it’s finally here. With regulation like GDPR and data breaches hitting the headlines, this functionality is a vital addition for organsiations which regularly handle sensitive data.
The functionality is already being rolled out to the Word, PowerPoint, Excel and Outlook apps for Windows and Mac. You should be able to find a ‘Sensitivity’ button in the Home tab of your ribbon once it’s there. The feature is also available on Android and iOS. We expect to see it coming to Outlook Online soon, too.
If your organisation works with sensitive data, you will need to amend your training to incorporate the new, integrated sensitivity labelling tool.
With less than a year until GDPR comes into force, Microsoft have announced that their cloud platform will be ready to help businesses meet the challenges the new regulation will bring.
The regulation has been in law since May 2016, but fortunately there has been a ‘grace period’ of two years to allow businesses to take advice, train staff and make their data and processes ready. That period comes to an end in May next year, so if you haven’t yet tackled GDPR, now is the time to do it.
Fines are not dandy
This is a complex piece of legislation which will require every business to tighten up how it collects and processes data. Unlike previous regulations, which had punishments viewed by some as a ‘slap on the wrist’, GDPR will impose fines of up to €20 million or 4 per cent of your company’s turnover.
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Retention and deletion policies in Office 365 are changing for the better – here’s what you need to know.
What are retention policies and why are they important?
Retention policies let your organisation manage information in accordance with industry standards, legislation and internal policies. They help you implement good governance, reducing the risk of legal problems and security breaches, and letting your staff manage information in a way that keeps it structured and relevant to your business.
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