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Until recently, the size limit for a single file on SharePoint, OneDrive and Teams was a paltry 15GB – about the same as storing 3,000 copies of the Complete Works of Shakespeare in one file.
That has now been increased to 100GB, which is around twice the size of everything on Wikipedia. So if you’ve ever wanted to store an absolutely enormous file in Office 365, you now can.
Passwords, personal data and more – are your staff sharing more about your business than you think?
Security researchers recently found mountains of personally identifiable information (PII) which had been inadvertently made public through Trello, a web-based task management app.
This included passwords, bank account details, and people’s employment and medical details, all of which could have been exposed to anybody – including competitors and cybercriminals.
Trello lets you organise tasks using ‘boards’, which are initially set to ‘private’ by default. But many users changed their boards to ‘public’ in order to collaborate with colleagues – with the unintended side-effect of making them visible to anyone.
The employees involved didn’t deliberately make the information public, and therefore wouldn’t have realised the information was out there.
To compound the problem, Google’s search bot had thoroughly indexed Trello’s public boards, meaning they could be easily found using a standard web search.
The discovery was made by Craig Jones of cybersecurity company Sophos. It was discovered that one company had accidentally published performance ratings of 900 managers on a public Trello board.
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The Office 365 Service Health dashboard is an essential tool for checking whether there are any incidents or advisories happening across Office 365 that might be affecting performance.
Although the dashboard itself is user-friendly, it comes with several limitations: only people with administrative roles can access it, and it requires admins to check the dashboard regularly, rather than any ‘alerting’ functionality being available.
The impact is that it’s difficult to proactively spot issues and notify users of them unless admins continuously monitor the dashboard.
This issue is being addressed with the introduction of email notifications from the Service Health dashboard. This long-awaited feature lets you configure email addresses to receive alerts, so admins can receive notifications on the channel which is most convenient for them.
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